On the day: signs and announcements
Keep sign wording to one line and make it clear there is nothing to install.
- "Took a photo? Scan to add it to our album. No app needed."
- "Help us see the night through your eyes. Scan, choose, share."
- "Your photos, our memories. Scan to share them with us."
- For the MC: "If you've taken any photos tonight, the QR codes on the tables go straight to the couple's album. No app, it takes ten seconds."
The day after: text or WhatsApp
Send it the morning after, while the photos are still on everyone's phone. Include the link itself, not just the QR code.
- "Thank you so much for celebrating with us! If you took any photos or videos last night, we'd love to see them. You can add them here, no app needed: [link]"
- "Got photos from last night? We're collecting them all in one place: [link]. Even the blurry ones!"
A week later: one gentle reminder
One reminder is enough. After that, a personal message to the friends you know took lots of photos works better than another group message.
- "We're putting together our album this week. If you still have any photos from the wedding, here's the link again: [link]. Thank you!"
- Email version: "Subject: Your photos from our wedding. Hi [name], thank you again for being there. If you took any photos or videos, we'd love to add them to our album. It takes a minute and there's nothing to install: [link]"
Make the link worth clicking
The message only works if the link is effortless. If guests land on an app store page or a sign-up form, many stop there. With CandidCrowd, guests upload in the browser without an account, the same link keeps accepting uploads after the wedding on a paid plan, and photos are kept in original quality in your private gallery.
Frequently asked questions
When is the best time to ask guests for wedding photos?
During the reception, when phones are already out, and again the morning after. A single follow-up about a week later catches the rest.
Should I ask for videos as well?
Yes, if your upload tool accepts them. Short clips of speeches and the dance floor are often the moments couples treasure most.
Try it with your own event
Create a free event, scan your own QR code and upload a photo to see exactly what your guests will see.
CandidCrowd makes one of the tools discussed in this guide.
More guides
- QR code for wedding photos: how it works and how to set it up
- How to collect photos from wedding guests (without chasing anyone)
- Google Photos shared album for a wedding: does it work?
- Disposable cameras at weddings: the charm, the catch and the alternative
- Live photo wall for weddings: how it works and is it worth it?
- Office Christmas party ideas that guests can actually join